HIPAA Privacy Policy

Transform Clinix, Inc.

1. Introduction

This HIPAA Privacy Policy describes how Transform Clinix, Inc. (“we,” “our,” or “us”) protects the privacy of your Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations.

2. What is Protected Health Information (PHI)?

PHI is any individually identifiable health information transmitted or maintained in any form or medium that relates to your past, present, or future physical or mental health condition, the provision of health care, or payment for that care.

3. Our Responsibilities

As a covered entity under HIPAA, Transform Clinix is required to:

- Maintain the privacy and security of your PHI

- Provide you with this Notice of our legal duties and privacy practices

- Notify you in case of a breach of your unsecured PHI

- Follow the terms of this policy and any updates that are in effect

4. How We May Use and Disclose PHI

We may use or disclose your PHI without your written authorization for the following purposes:

- Treatment: To provide, coordinate, or manage your healthcare

- Payment: To bill and receive payment for services provided

- Healthcare Operations: For quality improvement, training, and administrative purposes

- Public Health and Safety: As required by law to prevent or control disease or injury

- Law Enforcement and Legal Requirements: In response to legal proceedings or law enforcement

- Business Associates: To vendors who perform services for us under a Business Associate Agreement

5. Your Rights

You have the right to:

- Access your medical records

- Request corrections to your PHI

- Request restrictions on how we use or disclose your PHI

- Request confidential communications

- Receive an accounting of disclosures

- File a complaint without retaliation

6. Authorization for Other Uses

We will obtain your written authorization before using or disclosing your PHI for purposes not listed in this policy. You may revoke your authorization at any time in writing.

7. Safeguards and Security

We implement administrative, physical, and technical safeguards to protect your PHI against unauthorized access, use, or disclosure. These measures include encryption, secure access controls, and staff training.

8. Breach Notification

If there is a breach of your unsecured PHI, we will notify you without unreasonable delay and no later than 60 days after discovery, as required by law.

9. Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

10. Contact Information

To exercise your rights or file a complaint, contact:

Transform Clinix, Inc.

Email: support@transformclinix.com

Phone: 1-800-496-1927

11. Changes to This Policy

We reserve the right to change this HIPAA Privacy Policy. Any changes will apply to all PHI we maintain. The current policy will be posted on our website with an updated effective date.